Housing Specialist

Job Summary

Please note this position is open until filled; however, to ensure consideration applications should be received by September 6, 2024 at 4:30 p.m. 

King County Housing Authority (KCHA), an independent municipal organization is a high performing nationally recognized leader in affordable housing. KCHA is a national leader in providing innovative and effective housing solutions so that people and communities can prosper. Our vision is that all residents of King County have quality affordable housing. KCHA is the largest housing provider in the county, and annually, the agency serves over 55,000 low-income individuals.
 
We transform lives through housing.
 
We are recruiting for a talented, detail oriented and customer service focused Housing Specialist based in Tukwila. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys a diversity of customers and is committed to the highest standards in public service. Multiple positions may be filled through this process.  
  
 
Ideal Candidate Profile:

Customer Service-Oriented: Able to provide exceptional customer service to a diverse population of internal and external stakeholders.

Resourceful Problem-Solver: Capable of independently addressing and resolving issues as they arise.

Effective Communicator: Highly skilled in both verbal and written communication.

Adaptable: Flexible and able to adjust to shifting priorities and needs while maintaining a positive attitude.

Collaborative Leader: A team player who is also a strong leader with well-developed organizational and time management skills.

Calm Under Pressure: Able to work effectively under pressure in a fast-paced and high volume environment.

Dependable: Reliable, with a proven track record of consistent dependability.

Role Overview:
This role supports the New Housing Department within the Housing Choice Vouchers Program. The selected individual may be responsible for various tasks, including:

Inputting online the Request for Tenancy Approval (RFTA) packet.

Reviewing and verifying the information submitted on the RFTA.

Collaborating with other HCV team members to obtain complete files.

Corresponding with landlords and tenants regarding documentation 

Learning and adopting new software to process RFTA files.

Using specialized housing software to document and maintain online records.

Assisting other staff members as needed.

Essential Functions

The Housing Specialist will:
 

Review and process RFTA forms submitted by internal and external stakeholders.

Enter RFTA information into OnBase if needed.

Ensure that all required documentation is complete and accurate before proceeding.

Communicate with internal and external stakeholders during the tenancy approval process.

Provide guidance on program requirements and necessary documentation to complete the RFTA.

Address any concerns or questions during the process.

Monitor and verify submitted documentation with information available on external websites.

Determine the completeness of the RFTA packet by adhering to program guidelines.

Request any additional documentation or missing information as needed.

Notify participants and landlords of the RFTA processing status.

Scan and index documents and records into the database system; maintain a variety of files, accounts, and other records.

Ensure all files are up-to-date and comply with KCHA policies.

Assist with the initial lease-up process, including obtaining and reviewing documentation.

Stay updated on regulatory changes and adjust procedures as necessary.

Compile and report data related to RFTA activities to supervisors.

Analyze data trends and identify areas for process improvement.

Provide excellent customer service to internal and external stakeholders.

Address and resolve any issues or disputes that arise during the RFTA process.

Perform any additional duties as assigned.

Maintain consistent and reliable attendance with the ability to arrive on time.

Qualifications and Competencies

Required Qualifications: 

High School Diploma or GED AND

Moderate experience in HCV programs, low-income housing, customer service, or investigative work OR

An equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position.

Required Knowledge, Skills, and Abilities: 

A collaborative team member who works effectively and productively with others; participate and foster teamwork, build rapport and acts as a positive influence to the team.

Strong written and verbal communication skills with the ability to clearly and effectively communicate with individuals and groups; ability to present and explain complex information regarding policies and procedures.

Use systems to organize, prioritize, and keep track of information and/or work in progress; maintain accurate and complete electronic and manual records; exhibit attention to detail; ability to multi-task in a high-pressure environment.

Proficiency using MS Office applications including Word, Excel, and Outlook, as well as Adobe, DocuSign, OnBase and the internet; skill and ability to learn and use agency housing management software (Tenmast).

Uses critical, creative, and reflective thinking skills to identify problems, analyze and evaluate various solutions, and monitor their effectiveness.

Ability to provide exceptional customer service to a diverse population of internal and external stakeholders; ability to work effectively under pressure in a fast-paced environment.

Strong, positive interpersonal skills, including the ability to work collaboratively; remain professional, calm and tactful in stressful situations while adhering to a high standard of integrity, honesty, and confidentiality.

Reliable, with a proven reputation for being consistently dependable.

Adapt to changing business needs, conditions, and work responsibilities; respond to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.

Value organizational diversity; treat others with respect; promote cooperation; work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds and educationally diverse populations.

Ability to maintain financial records and to prepare reports and statements. 

Position Information and Application Process

Application Requirements: 
To be considered for this opportunity, you must:

Complete the online application profile in its entirety.

Upload a cover letter that addresses how your experience and education qualifies you to perform the essential functions listed in the job announcement. (Cover Letter)

Upload a detailed résumé of all educational and professional experience. (Résumé)

Salary & Benefits:
 In the absence of direct experience administering the Housing Choice Voucher Program, the starting salary of this position is $29.97 per hour dependent on qualifications and professional experience. The complete salary range for this position is $29.94- $43.44 hourly. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, reduced tuition, and retirement benefits are also available. For more details regarding KCHA comprehensive benefits, please visit our benefits page, www.kcha.org/employment/employeebenefits.aspx.
 
 Work Environment:
 Incumbent(s) must be able to meet the physical requirements of the classification and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the functions performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
 After initial onboarding, this role may have the opportunity to work remotely up to 60% in accordance with the KCHA's flexible work arrangements; however, remote work conditions will be reviewed on a regular basis based on business and program need. The ability to report to the Central Office in Tukwila will be required.
 
 Physical Environment:
 This work requires the occasional exertion of up to 25 pounds of force; work regularly requires speaking or hearing and using hands to finger, handle or feel, frequently requires sitting and repetitive motions and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word and conveying detailed or important instructions to others accurately, loudly or quickly; hearing is required to perceive information at normal spoken word levels and to receive detailed information through oral communications and/or to make fine distinctions in sound; work requires preparing and analyzing written or computer data, operating machines and observing general surroundings and activities; work occasionally requires exposure to fumes or airborne particles; work is generally in a moderately noisy location (e.g. business office, light traffic).
 
 Equal Opportunity:
 King County Housing Authority is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.