A property management executive administrative assistant is responsible for providing administrative support to the executive team of HACS property management department. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks and prioritize accordingly. Overall, the property management executive assistant plays a crucial role in ensuring the smooth operation of the property management executive team and supporting the efficient management of properties.
Essential Duties:
Managing correspondence: Handling emails, mail, and phone calls, and responding or redirecting as necessary.
Calendar management: Scheduling and coordinating appointments, meetings, and conferences for the executive team.
Document preparation: Drafting, editing, and formatting various documents, such as memos, letters, reports, and presentations.
Data management: Maintaining accurate and up-to-date files and databases.
Executive support: Providing general administrative support to the executive team, including managing their calendars, organizing events, and handling any other tasks as needed.
Liaison with internal and external stakeholders: Serving as a point of contact between the executive team and other departments, clients, vendors, and partners.
These duties may vary on an as needed basis.
Knowledge, Skills and Responsibility:
Knowledge of property management principles and practices
Familiarity with relevant laws and regulations in the property management industry
Understanding of administrative procedures and best practices
Strong organizational skills to manage multiple tasks and prioritize effectively
Excellent attention to detail to ensure accuracy in document preparation and data management
Advanced proficiency in computer software applications, such as Microsoft Office Suite
Effective communication skills, both written and verbal
Ability to work independently and proactively solve problems
Strong interpersonal skills to interact with colleagues, clients, and stakeholders
Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
Proven record of providing excellent internal and external customer service
Must be self-motivated and have a positive attitude
Ability to focus and follow through to completion of projects Ability to set priorities and operate in a dynamic, fast paced environment
Demonstrates initiative with ability to work with little supervision
Exhibits professionalism and team orientation
Property Management experience is preferred
EDUCATION REQUIREMENTS:
Bachelor's degree in Business Administration or other related fields required
To apply, please visit www.hacsla.com