Executive Administrative Assistant

For more than 85 years, the Housing Authority of the City of Shreveport (HACS) has provided quality, affordable housing to families across our community. HACS manages more than 1,400 housing units and serves over 6,500 residents through its Housing Choice Voucher programs, while continuously investing in new developments.

 

Position Summary

The Executive Administrative Assistant provides high-level administrative support to members of the executive leadership team. This role manages executive calendars, prepares correspondence and reports, coordinates Board of Commissioners meetings, and serves as a professional point of contact for residents, partners, elected officials, and the public. The ideal candidate is highly organized, discreet, and comfortable working in a fast-paced public agency environment.

 

Essential Duties and Responsibilities

 

Executive support

Manage complex calendars, schedule meetings, and coordinate travel for the executive team

Screen calls, emails, and visitors, using sound judgment to prioritize and route inquiries

Draft, edit, and proofread correspondence, memos, reports, and presentations

Track deadlines, action items, and follow-ups to keep executive priorities on schedule

 

Office and records management

Maintain confidential files and executive records in accordance with HACS policies and public records requirements

Process invoices, expense reports, purchase requests, and other administrative documents

Assist with public records requests, HUD-related documentation, and agency reports as directed

 

Communications and events

Serve as a professional liaison with residents, community partners, elected officials, HUD representatives, and the public

Coordinate agency events, community meetings, ribbon cuttings, and groundbreakings

Support preparation of the annual report, presentations, and executive communications

 

Other duties

Perform other related duties as assigned

 

Required Qualifications

Bachelor's degree from an accredited college or university in business administration, public administration, communications, or a related field

Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, and Teams

Excellent written and verbal communication skills, with strong grammar, editing, and proofreading abilities

Demonstrated ability to handle confidential and sensitive information with discretion

Valid Louisiana driver's license and reliable transportation

Ability to pass a background check and drug screening

 

Preferred Qualifications

Experience in a public housing authority, local government, or nonprofit setting

Familiarity with HUD programs and regulations

Two (2) or more years of administrative experience

 

Knowledge, Skills, and Abilities

Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines

Sound judgment and the ability to work independently with minimal supervision

Professional, courteous demeanor when working with residents, staff, partners, and officials

Attention to detail and accuracy in documents, records, and data

Ability to build effective working relationships across all levels of the organization

 

Working Conditions

Work is performed primarily in an office setting. The role requires prolonged computer use, occasional lifting of up to 25 pounds, and periodic travel to HACS properties and community events. Some evening hours are required for board meetings and agency events.

 

Benefits

HACS offers a competitive benefits package, including [health, dental, and vision insurance; retirement plan; paid time off and holidays)

 

Equal Opportunity Employer

The Housing Authority of the City of Shreveport is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. Reasonable accommodations are available upon request.