Job Summary
King County Housing Authority (KCHA) is seeking a detail-oriented Administrative Specialist to support the Asset Management Department in Tukwila, WA.
This role provides administrative support for a wide range of asset management operations that help maintain and enhance KCHA’s housing portfolio. Responsibilities include reviewing and processing contracts, maintaining records and documentation, coordinating communications, tracking invoices and expenditures, and supporting departmental projects and reporting activities.
The Administrative Specialist works closely with Asset Management staff, property operations, and external partners to ensure timely processing of contracts, accurate recordkeeping, and compliance with agency policies and procedures. This position is ideal for someone who is highly organized, detail-oriented, and capable of managing multiple priorities while supporting the operational and strategic goals of a dynamic asset management team.
King County Housing Authority (KCHA) is the largest provider of affordable housing in the Pacific Northwest and a nationally recognized leader in affordable housing. To learn more about KCHA and our Mission visit this link.
Essential Functions
The Administrative Specialist coordinates and provides administrative support to the Asset Management team and leadership across the following areas:
Verifying contracts comply with Authority requirements and state/federal laws, communicating with contractors regarding what is needed, and assembling compliance documentation when needed for audit purposes.
Performing post contract review, requesting close out documentation from contractors, filing Notices of Completion (NOC) with Washington State Department of Labor & Industries (L&I), collecting releases from oversite agencies and releases retainage.
Assembling and submitting procurement requests for bids, contracts, and change orders.
Performing a variety of administrative tasks including customer service, sorting of mail, updating websites, submitting reports, managing office equipment and supplies, and records management.
Receiving and reviewing invoices, ensuring that all requirements for payment have been met, and acquiring signatures and submits invoices for processing.
Identifying contracts that are eligible for rebates, filing applications, providing close out documentation, and scheduling inspections.
Scheduling pre-bid meetings, pre-construction meetings, progress meetings, project start dates, inspection dates, and other appointments as needed.
Qualifications and Competencies
Required Qualifications:
Associate's degree AND
Moderate (1 to 3 years) experience providing customer service and administrative support OR
An equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position.
Required Knowledge, Skills and Abilities:
General knowledge of the functions and activities of the agency, department programs and policies, computers and database management, and standard office and receptionist procedures, including operation of the telephone system.
Ability to analyze facts, solve problems, and exercise sound judgment in arriving at conclusions.
Ability to speak clearly and understand and follow written and oral directions.
Ability to operate standard office, word processing, and data entry equipment.
Ability to establish and maintain effective working relationships with associates and the general public.
Special Requirements:
Consent to and pass required assessments.
Final candidates may be required to complete a criminal background check in accordance with applicable law.
Position Information and Application Process
Application Requirements:
To be considered for this opportunity, you must:
Complete the online application profile in its entirety.
Upload a cover letter that addresses how your experience and education qualifies you to perform the essential functions listed in the job announcement. (Cover Letter)
Upload a detailed résumé of all educational and professional experience. (Résumé)
Salary & Benefits:
The starting salary range for this position is $37.06 - $42.61 per hour dependent on qualifications and professional experience. The complete salary range for this position is $37.06- $48.17 hourly. Performance based merit increase opportunities and COLAs are reviewed on an annual basis. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance, life and long-term disability insurance plans, vacation, sick and personal leave, tuition reimbursement, and retirement benefits are also available. For more details regarding KCHA comprehensive benefits, please visit our benefits page, www.kcha.org/employment/employeebenefits.aspx.
Work Environment:
After initial onboarding, this role may have the opportunity to work remotely in accordance with the KCHA's flexible work arrangements; however, remote work conditions will be reviewed on a regular basis based on business and program need. Employees must reside in Washington State and having the ability to report to the Central Office in Tukwila will be required. Some local travel may be required to support KCHA business needs.
Physical Work Environment
Incumbent(s) must be able to meet the physical requirements of the classification and have mobility, balance, coordination, vision, hearing and dexterity levels appropriate to the functions performed. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking, reaching with hands and arms, pushing or pulling and lifting; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions and exposure to vibration; work is generally in a moderately noisy location (e.g. business office, light traffic).
Equal Opportunity:
King County Housing Authority is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.