Development Finance Manager

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversees the documentation of financial transactions, planning and analyzing financial programs relative to grants development projects, as well as forecasting the impact of grants on the Division’s operations;

• Oversees the performance of statistical, cost and financial analysis of data reported in the Authority’s financial systems; and the development of financial reports for forecasting, trending, modeling and results analysis;

• Plans and oversees the conduct of complex studies to improve the Authority’s operations and financial effectiveness;

• Performs complex statistical, cost and financial analysis of financial reports and data, and prepares subsequent narrative analysis;

• Oversees the updating and reconciling of the Authority’s general ledger, balance sheet and income statement information, focusing on qualitative variance analysis;

• Supervises the month-end balancing process, monitors system balancing and investigating and correcting problems in interfaces;

• Oversees monthly bank reconciliations using the Authority’s automated software system; 

• Conducts continuous assessments of the financial process to evaluate the application, efficiency, effectiveness, and suitability to current conditions, and makes appropriate recommendations and improvements when necessary;

• Responsible for assisting with the strategic planning process for grants development projects; establishes an internal monitoring and tracking system to ensure timely expenditure of grant dollars to prevent grant lapses, to minimize carryover from one fiscal year to the next among other objectives; and for coordinating internal evaluations of  grant program to ensure that performance measures for all grants are met;

• Supervises the analysis of grant development projects, and preparation of monthly, quarterly, and semi-annual reports;

• In connection with fiscal audit findings mandated by the U.S. Department of Housing and Urban Development (HUD), coordinates responses and appropriate actions, which relate to grant matters; coordinates statistical, operating and financial reports for both internal and external use; supervises the preparation of financial reports and recommendations resulting from audits and in cooperation with Authority operating managers; assures the implementation of adopted recommendations relative to grants management processes;

• Directs and controls the preparation and certification of required financial statements including Low Rent Program, resident management corporations, home ownership, Housing Choice Voucher Program (HCVP) and other grant programs;

• Formulates and recommends grants management policies applicable to complete accountability of assets, liabilities, capital, expense and income;

• Monitors and evaluates routine operations and special activities for efficiency, effectiveness and compliance with policies and procedures; analyzing existing work methods and management techniques to determine if they provide maximum efficiency and effectiveness, and revise as appropriate;

• Confers and clears a variety of Department operational matters for ultimate decision or action with the Deputy Director;

• Develops and recommends work plans of structured activities for subordinates with clearly delineated tasks, responsibilities, reporting requirements and time frames;

• Provides regular and special status reports on areas of responsibility as mandated; keeps the Deputy Director briefed on work progress, significant facts, achievements, problems and recommendations;

• Develops, analyzes, and reviews organizational and operational systems, practices and procedures to eliminate impediments to operations, to recognize duplication of functions, to identify under-utilization of resources and to improve administrative processes and controls;

• Conducts year-end closing process including financial preparation for annual audit;

• Manages the work of staff including: assigning, planning, and reviewing work, evaluating work performance and completing performance evaluations, coordinating activities, maintaining standards, allocating personnel, selecting new employees, training, acting on employee problems, and recommending and implementing discipline;

• Performs other related duties as assigned

Job Requirements:

Education and/or Experience
 

Bachelor's degree in accounting, finance, or business or related field from an accredited college or university; and a minimum of six years’ related progressively responsible experience in accounting, budgeting or financial management; or the equivalent combination of education and experience which meet the minimum qualifications requirement may be substituted. Must possess prior experience in reporting of multiple grant programs and cost centers; must have experience in and enjoy coaching the professional development of staff; prior Housing Authority or Multi-Family Housing experience preferred.