« Back to Job Board
Job Board
Job Title: 

Administrative Assistant

Job Location: 
Washington, DC
Salary Range: 
CLPHA offers a competitive salary and benefits package. Salary is commensurate with experience. CLPHA is an equal opportunity employer.
Full Job Description: 

Position Description: 

This position is responsible for assisting and managing office and event activities at CLPHA and supporting all staff as a part of a small team. This is a 37.5 hours per week position. This position reports to the Director of Operations. This is a hybrid remote/in-office position.

Job Responsibilities: 

General office administration: 

  • Primary phone coverage, including screening calls 
  • Prepare and mail all USPS/UPS/FedEx packages and CLPHA mailings 
  • Sort and distribute mail 
  • Log incoming checks 
  • Order and maintain inventory of supplies 
  • Assist with accounts receivable, invoicing, annual membership dues collection, and other accounting functions as appropriate 
  • Book staff travel 
  • Other duties as assigned 

Event planning: 

  • Oversee administrative aspects of conferences including registrations, cancellations, transfers, and invoices 
  • Responding to member inquiries about meetings via phone and email 
  • Providing logistical and administrative support to various virtual meetings  
  • Printing of meeting handouts and name badges and assembly of meeting materials for in-person meetings
  • Membership and content management: 
  • Manage various contact lists, and in-house reference materials 
  • Maintain CLPHA's electronic and physical files and archives 
  • Assist with website updates and content management in CiviCRM 



Education & Experience: 

A bachelor’s degree in a related field and 1-3 years of progressively responsible work experience required. 

The right candidate will have: 

  • Familiarity with office procedures and equipment 
  • The ability to communicate accurately and clearly both orally and in writing 
  • Pleasant telephone manner 
  • Customer service-oriented "can do" approach to work 
  • The ability to learn new systems and tasks quickly 
  • Comfort with computers and experience in Microsoft Office 
  • Superior organizational skills and close attention to detail 
  • Excellent problem solving, people skills, and flexibility 

Preferred skills and experience: 

  • Experience with membership or association management, event planning, and website management 
  • Experience with Zoom  
  • Knowledge of Publisher, Adobe InDesign or other publication software 
  • Knowledge of Drupal, CiviCRM, or other website management software 
To Apply: 


Interested candidates should send a resume and cover letter to tmainor@clpha.org. No phone calls, please.

Effective 2021, CLPHA is requiring that all new employees show proof of COVID-19 vaccination.

Date Posted: 
Wednesday, December 6, 2023
Job Location Details: 
Washington, DC

Sorry, this content is only available to members.

If you're a member of CLPHA, please click here to log in.

If you have not created your CLPHA.org account, it’s easy to create one. Click here for step-by-step instructions.

You can also click here to watch a webinar site tour that shows CLPHA members how to create website accounts for themselves and provides an overview of the site's functionality.

Otherwise, we invite you to learn more about the many benefits of CLPHA membership.