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Job Title: 

Administrative Assistant

Job Location: 
Washington, DC
Salary Range: 
CLPHA offers a competitive salary and benefits package. Salary is commensurate with experience. CLPHA is an equal opportunity employer.
Full Job Description: 

Position Description: 

This position is responsible for assisting and managing office and event activities at CLPHA and supporting all staff as a part of a small team. This is a 37.5 hours per week position. This position reports to the Director of Operations. While this position will begin as hybrid remote/in-office position, this position will transition to in-office only later in the year, depending on the status of the COVID-19 pandemic. 

  

Job Responsibilities: 

General office administration: 

  • Primary phone coverage, including screening calls 
  • Prepare and mail all USPS/UPS/FedEx packages and CLPHA mailings 
  • Sort and distribute mail 
  • Log incoming checks 
  • Order and maintain inventory of supplies 
  • Assist with accounts receivable, invoicing, annual membership dues collection, and other accounting functions as appropriate 
  • Book staff travel 
  • Other duties as assigned 

Event planning: 

  • Oversee administrative aspects of conferences including registrations, cancellations, transfers, and invoices 
  • Responding to member inquiries about meetings via phone and email 
  • Providing logistical and administrative support to various virtual meetings  
  • Printing of meeting handouts and name badges and assembly of meeting materials for in-person meetings
  • Membership and content management: 
  • Manage various contact lists, and in-house reference materials 
  • Maintain CLPHA's electronic and physical files and archives 
  • Assist with website updates and content management in CiviCRM 

  

QUALIFICATIONS: 

Education & Experience: 

A bachelor’s degree in a related field and 1-3 years of progressively responsible work experience required. 

The right candidate will have: 

  • Familiarity with office procedures and equipment 
  • The ability to communicate accurately and clearly both orally and in writing 
  • Pleasant telephone manner 
  • Customer service-oriented "can do" approach to work 
  • The ability to learn new systems and tasks quickly 
  • Comfort with computers and experience in Microsoft Office 
  • Superior organizational skills and close attention to detail 
  • Excellent problem solving, people skills, and flexibility 

Preferred skills and experience: 

  • Experience with membership or association management, event planning, and website management 
  • Experience with Zoom  
  • Knowledge of Publisher, Adobe InDesign or other publication software 
  • Knowledge of Drupal, CiviCRM, or other website management software 
To Apply: 

TO APPLY: 

Interested candidates should send a resume and cover letter to tmainor@clpha.org. No phone calls, please.

Effective 2021, CLPHA is requiring that all new employees show proof of COVID-19 vaccination.

Date Posted: 
Wednesday, January 18, 2023
Application Deadline: 
Tuesday, January 31, 2023
Posting Expiration Date: 
Tuesday, January 31, 2023
Job Location Details: 
Washington, DC

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