Accounting Manager

ACCOUNTING MANAGER

SALARY: $5,636.62 - $6,536.75/Biweekly 

$146,552.12- $169,955.50/ Annually

(Depending on Experience)

CLOSING DATE AND TIME: Tuesday, September 26th, 2023, 8:59 PM PST

 

DEFINITION

Under the general direction of the Assistant Director of Finance Operations or his/her designee, this position provides direct oversight of the overall function and operation of the assigned division. Responsible for supervising assigned staff and managing the day to day operations of the division.  Analyzes, develops and recommends improvements to the Authority’s enterprise resource planning system.  Assists in the development and interpretation of finance and accounting policies and procedures.  This position is also responsible for regulatory requirement compliance.

DISTINGUISHING CHARACTERISTICS

This classification is a division head in the Finance Department for the Section 8 Accounting and Accounts Payable division, or the General Ledger and Accounts Receivable division.   Incumbents in this classification perform a variety of finance and accounting tasks involving complex governmental accounting and reporting processes.  The Accounting Manager exercises direct supervision over professional, technical and/or administrative staff.

ESSENTIAL FUNCTIONS

1. Directs, plans and organizes the activities of the assigned division, including developing and implementing division goals, objectives and initiatives, policies and procedures, and priorities.

2. Assists the Director of Finance Operations with the preparation of financial and accounting reports as mandated by Federal, State and local laws, the U.S. Department of Housing and Urban Development (HUD), including the Annual Comprehensive Financial Report (ACFR).

3. Develops financial statement formats in accordance with generally accepted accounting principles and legal requirements.

4. Responsible for the month end and year end close and the year end audit.

5. Responsible for the maintenance and/or the implementation of new accounting statements set forth by the Governmental Accounting Standards Board (GASB).

6. Ensures that the General Ledger is a proper reflection of current financial activities, including propriety of accounts, internal controls, accounting and cash control policies. Directs the Authority’s accounting system, including the general ledger and all required subsidiary ledgers. Responsible for the reconciliation of subsidiary ledgers to the controlled general ledgers.

7. Responsible for the creation and maintenance of the chart of accounts, properties/funds, and the corresponding mapping of the general ledgers and/or the properties/funds for various reporting purposes.

8. Reviews, recommend, and implement accounting and financial operations for efficiency, effectiveness, and compliance with policies, procedures, and regulations.  Takes appropriate action to resolve discrepancies.

9. Establishes system controls for financial systems and develop procedures to improve existing systems.

10. Plans, organizes, and provides direct supervision of professional and accounting staff assigned to the division. Reviews workload, schedule, status of projects and availability of personnel for assignments.  Reviews journal entries and/or reports prepared by assigned staff for accuracy and to ensure compliance with policies and regulations.  Trains, develops and evaluates staff performance, provides feedback for performance improvement, sets performance expectations, and initiates disciplinary action.

11. Coordinates activities with other departments and agencies. Provides information and assistance to stakeholders regarding accounting and financial matters, policies and practices.

12. Responsible for both internal and external audits including coordinating the preparation of schedules, gathering information from various departments, and ensuring access to records.

13. Maintains current knowledge of GASB Statements, HUD guidance and update, including 1099s and W-2s issuance.

14. May oversee the payroll division as assigned.

MARGINAL FUNCTIONS

Performs special projects and other related work as assigned.

KNOWLEDGE OF: 

• Generally accepted government accounting principles and associated laws and regulations.
• Generally accepted government audit standards, practices and the contents of the Government Auditing Standards prepared by the General Accounting Office.
• Advanced governmental accounting theory, practice, and financial statements preparation, as well as fund management.
• Internal controls, including their purpose and limitations; how to perform reviews and evaluations of internal controls; how to perform risk assessments; how to design and implement control procedures.
• Operation and maintenance of automated financial enterprise systems and their use in financial management, control, and reporting, particularly as it relates to the general ledger and associated subsidiary ledgers, and fixed asset control.
• Principles and practices of governmental data processing as related to the processing of accounting and budgetary information and the interpretation of input/output documents.
• Principles of budgetary preparation, administration and control. Laws and regulations related to the Authority’ fiscal operations, including those of HUD.
• Principles and practices of effective employee supervision, training and performance evaluation.

ABILITY TO: 

• Implement GASB Statements and new HUD guidance and update.
• Evaluate internal controls and recommend and implement effective control procedures.
• Analyze, interpret and evaluate complex financial data and develop appropriate solutions.
• Prepare clear, concise and complete financial reports and other written materials.
• Plan, organize, direct, and evaluate the work of accounting and finance professionals.
• Supervise, train, and evaluate staff performance.
• Establish and maintain effective working relationships with others.

MINIMUM QUALIFICATIONS

1. A bachelor's degree from an accredited college or university with major course work in finance, accounting, public administration, business administration, or a related field; and
2. Five (5) years of experience of a progressively responsible nature in accounting, auditing and financial work including implementing accounting systems; and
3. Three (3) years in a supervisory or management role.

Possession of a Certified Public Accountant (CPA) license is desirable. 

Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.

Equivalent combinations of education, training and experience will be considered.

Possession of, or ability to obtain, a valid California driver’s license and an insurable driving record. 

 

TO APPLY:   Please complete an employment Application online at www.oakha.org. Applications must be received by 8:59 p.m. on Tuesday, September 26th, 2023. 

  

ADDITIONAL INFORMATION FOR APPLICANTS  

Thank you for your interest in employment at the Oakland Housing Authority.  

To apply for this position, applicants must complete and submit an online application at www.oakha.org by the date indicated; a current, detailed resume may be attached but will not be accepted in lieu of a completed employment application.   

All applications and resumes will be carefully screened.  Those applicants whose education and experience most closely match the requirements of the position will be invited to compete in the examination process.  Candidates who compete successfully in this examination will have their names placed on a List of Qualifiers.  An appointment will be made from the List.  For some positions, an experience/training rating and/or written evaluation of candidates will be used in lieu of the oral examination.  The names of the highest-ranking candidates will be placed on the List of Qualifiers, and the final selection will be made from this List.  College degrees or units required for the position will be verified prior to final appointment.  If this information cannot be verified for a candidate, the candidate's name will not be placed on the List of Qualifiers.  All appointments are subject to the approval of the Executive Director.  

All prospective employees must pass a physical examination and drug screening by an Authority-designated physician.  A pre-employment criminal history background check will also be conducted for all positions.  For positions requiring use of an Authority vehicle, candidates' driving records will be checked prior to appointment.  To be eligible for appointment, each candidate must possess a valid California Class C driver's license and a driving record acceptable to the Authority's insurer.  All prospective employees must also provide proof of American citizenship, or legal resident status and the legal right to work in the United States. 

 Prior to becoming permanent, new employees must successfully pass a probationary period. 

  

BENEFIT INFORMATION 

  

Employees of the Authority enjoy a competitive fringe benefit program. 

SICK LEAVE is accrued at the rate of one day per month. 

VACATION LEAVE for new employees is accrued at the rate of 10 days each year.   There are also fourteen (14) paid holidays each year. 

RETIREMENT - The Authority is a member of the Public Employees' Retirement System (PERS). The Authority also participates in Social Security.   

COMPETITIVE HEALTH, DENTAL, AND VISION INSURANCE is available.   

GROUP LIFE INSURANCE is fully paid by the Authority.   

Management, supervisory, professional and confidential employees are also entitled to a management benefit package allowance and five days of administrative leave per year.  

The Oakland Housing Authority does not discriminate on the basis of race, color, national origin, gender, sexual orientation, religion, age, veteran's status or disability in the employment or the provision of services. 

In compliance with the federal, state and local disability laws, the Oakland Housing Authority will provide equal employment opportunities to all qualified individuals, without regard to disability.  The Authority is committed to making reasonable efforts in the examination process to accommodate applicants with disabilities.  Individuals requesting reasonable accommodation in the examination process must do so no later than five (5) working days after the point of invitation by the Authority to an examination, otherwise it may not be possible to arrange accommodation for this selection process.  The Human Resources Department will make reasonable efforts in the examination process to accommodate disabled applicants.  Applicants with special needs, please call (510) 874-1575 (voice); (510) 832-7331 (TDD).