This is highly responsible, executive-level work serving as Senior Vice President assisting the President & Chief Executive Officer (CEO) in directing all operations of the Houston Housing Authority.
Under the supervision of the President & CEO, the Senior Vice President is responsible for the day to day operations of the Authority, public housing units and Section 8 units, and through subordinate senior staff, ensures the efficient and cost effective management of all programs and operations of the Authority. Develops and maintains effective relationships with local, state, and federal entities, housing industry organizations, and community/resident groups. In conjunction with the President & CEO and Board of Commissioners, formulates and executes policies and procedures, approves budgets, directs staff, and works with the Authority Senior Management Team to develop and execute the Authority’s Strategic and Capital Plans. Guides, directs, and approves the development of new and/or expanded housing programs and services.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Confers regularly with the President & CEO on public housing operations, goals, progress towards goals, problem areas. Coordinates housing operations with other departments/functions of the Housing Authority including modernization, family support services, finance, resident initiatives, Section 8, etc.
- Directly supervises all divisions/department heads and executive office staff to ensure comprehension of the mission and goals of housing operations and Section 8 and regularly evaluates management staff's ability to carry out the mission of the Housing Authority.
- Oversees management or administrative contracts to ensure that the Authority's best interests are served.
- Meets with resident councils, neighborhood groups, civic associations, and other relevant entities to explain Housing Authority programs, policies, and operations.
- Oversees research, compiles a variety of statistical and administrative data relating to resident and applicant characteristics, program needs, effectiveness of existing programs, etc; analyzes and interprets results and prepares reports as needed.
- Utilizes data obtained in planning for the purpose of organizing and developing new or expanded programs, and for evaluating and coordinating existing programs.
- Stays abreast of public housing matters through careful study of HUD regulations, laws, ordinances, and publications related to housing authorities.
- Formalizes data to be presented in grant applications to funding sources justifying need, establishing feasibility, and documenting ability to utilize and administer grant funds.
- Coordinates with Vice-President’s, Department Heads as appropriate on such matters as personnel, budgeting, purchasing, accounting, management information systems, social services, tenant assignment, resident orientation, modernization, etc.
- Participates and assists supervisory staff in making personnel decisions.
- Defines management improvement needs and develops recommendations and programs to meet identified needs.
- Reviews budgets, budget revisions, and reviews contracts and work procedures.
- Attends public meetings as the Authority's representative.
- Attends Board meetings and makes presentations as required.
- Reviews, suggests, and implements staff training programs.
- Serves in capacity of President & CEO in his/her absence.
- Performs related duties as required.
KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge of the regulations applicable to a Housing Authority.
- Knowledge of the federal laws and regulations governing public and other subsidized housing programs.
- Knowledge of social trends and economic conditions and their application to overall community service programs, and knowledge of the sources and availability of information relating to social services with the ability to secure the confidence and cooperation of other public agencies.
- Knowledge of affordable housing activities and operations at the federal in both the public and private sectors.
- Knowledge of report preparation techniques and procedures and a demonstrated ability to prepare and evaluate professional and technical reports, grant applications, and other documents.
- Knowledge of modern office equipment including copiers, personal computers, mainframe terminals, calculators, facsimile machines, etc.
- Ability to understand, act on, and interpret policies, regulations, and procedures as set forth by the Housing Authority and/or HUD.
- Ability to plan, organize, and develop a wide variety of operational and management programs and procedures.
- Ability to establish, monitor, and achieve objectives through skillful delegation of duties.
- Ability to orient other workers and to explain organizational policies, rules, regulations, and procedures.
- Ability to evaluate performance of subordinates accurately, correct deficiencies, guide, replace, and assign personnel.
- Ability to write program narratives, budgets, and other supporting data and the ability to develop policy and procedure manuals for various programs.
- Ability to communicate effectively both orally and in writing.
- Ability to assist in planning, promoting, and evaluating housing and housing-related programs.
- Ability to establish and maintain effective working relationships with co-workers, vendors, consultants, contractors, residents, HUD, and local, state, and federal officials; ability to communicate with people from a broad range of socio-economic backgrounds.
COMPLEXITY / SCOPE OF WORK
The employee performs a moderate number of routine, and generally related tasks. The course of action is determined by established procedure, the supervisor, or the employee. Tasks frequently have to be coordinated, integrated, and/or prioritized. Some computer applications may be difficult to accomplish and require resourcefulness and extra effort by the employee. Decisions regarding unusual circumstances may be made by the employee.
The employee’s work affects the Authority’s housing programs and it’s residents. Successful accomplishment of management, financial, and other tasks by the employee can enhance the Authority’s ability to provide housing that is decent, safe, and sanitary and adequate services for its residents.
The employee refers to Authority and HUD guidelines in performing work. These guidelines cover most job-related situations although the employee frequently is required to use independent judgment in making decisions. If guidelines do not cover a situation, the employee consults the supervisor or makes a decision based on the circumstances.
- Supervise all divisions/department heads and executive office staff.
- The employee receives instructions from the President & CEO. Courses of action, deadlines, and priorities are established by procedure, the supervisor, or the employee, depending on the assignment.
- Routine duties are initiated and completed by the employee without supervisory direction. Instructions to the employee may be general or specific in nature.
- Complex problems or situations not covered by instructions are usually referred to the supervisor for concurrence.
- The employee’s work is reviewed occasionally for accuracy, completion, and compliance with policies and procedures.
- The employee gives instructions to subordinates which are usually specific unless an unusual situation or problem has arisen.
- The Senior Vice President monitors the work of subordinates for accuracy, completeness, conformity to policy, and achievement of goals or objectives, and evaluates employee job performance.
Most of the employee’s contacts are with Houston Housing Authority employees, business firms, attorneys, residents, contractors and HUD, State, National and Local officials.
Contacts are made to verify, give, obtain, clarify, or provide information. Contacts are also made to delegate, coordinate, advise, motivate, influence, justify, defend, negotiate or resolve matters or issues.
PHYSICAL DEMANDS / WORK ENVIRONMENT
Work is principally sedentary but may involve some physical exertion, such as kneeling, crouching, or lifting (25 lbs. or less) to obtain files and records, and eyestrain from working with computers and other office equipment.
Work involves the normal risks and discomforts associated with an office environment but is usually in an area that is adequately heated, cooled, lighted, and ventilated.
- Graduation from an accredited four (4) year college or university of recognized standing with major course work in Business or Public Administration, City Planning, Urban Renewal, or related field. MBA or MPA is highly desirable.
- At least twelve (12) years progressively responsible experience in residential property, assisted housing management, public housing management, or related field, with knowledge and experience in the federal housing program and Section 8 housing administration with at least seven (7) years in a highly responsible executive level position involving administrative policy formulation responsibilities.
- An equivalent combination of education, training and experience, which provides the required knowledge and abilities, may be considered sufficient.
- Valid Texas driver's license or obtain such within the first thirty (30) days of employment.
- Eligibility for coverage under Houston Housing Authority fleet auto insurance.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.