- Employee Type: Non-Exempt
- Minimum Experience: 4 Years
- Required Degree: 4 Year Degree
- Manage Others: No
Responsible for managing accounting, auditing, reporting, processing payments and other finance requirements for HOME TBRA COVID CARE Grant Funded Programs. May report to multiple executive staff members.
PRINCIPAL DUTIES AND RESPONSIBILITIES
- Provide oversite and financial processing of the grant funded HOME TBRA COVID CARE Program consisting of approximately 1,000 plus participant families served annually.
- Responsible for the assigning, reporting, and monitoring of multiple grant funding streams from various HUD, federal, state, and local sources. Review HOME TBRA COVID CARE grant funded programs subsidy worksheets and approve payment/recovery adjustments created by the Houston Housing Authority.
- Process weekly and monthly check payments.
- Prepare monthly reports for reimbursement submission.
- Develops and maintains a master list for:
- New vendors
- Current landlord addresses
- New admissions
- Change of unit location
- Termination of participation
- Stop payment and re-issue of replacement checks
- Change of ownership
- Adjustments for onetime payment and deductions
- Processing of manual check request for delinquent payments
- Maintain a ledger of return checks for voiding or reissuance.
- Post cash/check receipts for refunds from landlord and clients.
- Issue Tax Form 1099.
- Manage IRS – Tax Levy for Landlord payments.
- Maintain check register for HAP (Housing Assistance Payment to landlords and).
- Coordinate and participate in solving of payment disputes.
- Provide supporting information related to customer issues, fraud investigation, grant funded programs administration, and Legal and IRS requests.
- Maintain open and continuous communication with grant funded teams.
- May be required to enter data into the Homeless Management Information System.
- Responsible for identifying and reporting payment issued.
- Responsible for regular reporting to funding sources upon request.
KNOWLEDGE, SKILLS AND ABILITIES
- Knowledge of generally accepted accounting principles.
- Knowledge of budget development and management principles.
- Knowledge of the principles and practices of government financing.
- Knowledge of job-related financial accounting software.
- Skill in analysis of problems and the development and implementation of solutions.
- Skill in interpreting and applying federal, state, and local policies, laws, and regulations.
- Skill in the preparation of clear and precise administrative and financial reports.
- Skill in preparing and administering large complex budgets.
- Skill in oral and written communication.
- Skill in supervising employees.
- Skill in developing and modifying complex models.
- Ability to function in an environment of multiple and possibly shifting priorities.
- Ability to interface with all levels of employees at the Houston Housing Authority.
- Ability to demonstrate judgment, tact and diplomacy in dealing with internal and external stakeholders.
- Ability to take the initiative is extremely valuable.
- Possess demonstrated leadership performance in positions of increasing responsibility.
- Possess independent decision-making and judgment skills.
- Possess analytical skills and the ability to perform complex financial and statistical analysis.
- Possess organizational skills to ensure that time schedules are met.
COMPLEXITY / SCOPE OF WORK
- The employee performs a wide variety of related tasks ranging from routine and repetitive to relatively complex. The employee should be adaptable to working in an office and/or virtual environment. The course of action is determined by established procedures, the Vice President of Fiscal & Business Operations, or grant funded programs managers/operations representative.
- Tasks may have to be coordinated, integrated and/or prioritized.
- Decisions regarding unusual circumstances are made by the employee with the advisement of the Vice President of Fiscal & Business Operations.
- A significant amount of decisions are presented that require independent judgment and initiative.
- The employee must have the communication skills and emotional maturity to clarify and provide information; coordinate, advise, influence, justify, defend, negotiate or resolve matters of priority within the Finance Department and across departmental boundaries and external partners.
- The HOME TBRA COVID CARE Grant Funded programs refers to HUD and HOME TBRA regulations, contractual requirements laws, and Houston Housing Authority policies and procedures in performing the work.
- These resources cover most job-related situations, although the employee occasionally is required to use independent judgment in making decisions. If resources and training do not cover a situation, the employee shall consult with the Vice President of Fiscal & Business Operations or make a decision based on the circumstances.
- Guidelines include Governmental Accounting Standards Board policies and procedures, relevant federal and state regulations, and grant fund accounting requirements. These guidelines require judgment, selection and interpretation in application.
- The employee receives direction and guidance from the Vice President of Fiscal & Business Operations and HCVP executive level staff.
- Routine duties are initiated by the employee without supervisory direction.
- Instructions to the employee may be general or specific in nature.
- Problems or situations not covered by instructions are usually referred to the Vice President of Fiscal & Business Operations for resolution.
- The employee’s work is reviewed occasionally for accuracy, completion and compliance with policies and procedures.
- The employee does not currently supervise any necessary accounting department employees.
- The employee has regular contact with executive employees, other Houston Housing Authority employees, board members, and residents.
- Intermittently, the employee has contact with regulatory agency personnel and personnel from other Authorities, state and local agencies, contractors and business firms. The purpose of these contacts is to facilitate communications between executive staff members and other employees and persons outside the Houston Housing Authority.
PHYSICAL DEMANDS / WORK ENVIRONMENT
- Level of manual dexterity sufficient to allow for operation of a computer keyboard, computer mouse, telephone, facsimile machine, calculator, etc.
- Ability to move, handle, or lift small objects around desk area, e.g. files, computer printouts, reports, calculator, pencils, legal pads, etc.
- Work is principally sedentary, at a desk, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files, records, supplies and materials.
- Graduate from an accredited four-year college or university with major course work in accounting or business required.
- Four (4) years of experience in HUD accounting or eight (8) years of related work experience preferred.
- CPA and/or MBA preferred.
- Any equivalent combination of education, training, and experience which, in the sole determination of the Houston Housing Authority, constitutes the required knowledge and abilities.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.