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Job Title: 

Assistant Controller C51

Job Location: 
Salary Range: 
$45.35 - $50.16
Full Job Description: 

Assistant Controller C51

Salary 

$45.35 - $50.16 Hourly

Location 

Saint Paul, MN

Job Type

Full-time

Department

Finance

Job Number

361

Closing

6/6/2022 4:30 PM Central

DESCRIPTION

BENEFITS

QUESTIONS

Position Summary

Internally open until May 31, 2022, at 4:30 pm
Externally open until June 6, 2022, at 4:30 pm 

 

Class Title:Assistant ControllerPosition Title:Assistant Controller

Accountable To:Finance Director / ControllerDepartment:Finance

Band:
CGrade:
5Subgrade:
1FLSA Status:
Exempt



Class Summary: Incumbent is responsible for managing the Agency’s daily financial and auditing functions and assist in supervising accounting support staff.
Distinguishing Characteristics: The Assistant Controller is the third level of a four level professional accounting series and is distinguished by its responsibility for managing the Agency’s daily financial and auditing functions and assist in supervising accounting support staff.

Essential Duties Include


 

Duty:% Of TimeEssential Duty Yes/No

SUPERVISION :30%Yes

Assist in managing accounting support staff or manage accounting supervisory staff to include:  assigning, scheduling, reviewing staff work, and completing annual and probationary appraisals; offering staff support by providing technical guidance and advice; conducting performance evaluations; making hiring and termination recommendations; and assessing staff training needs.  


 

Duty:% Of Time 

ADMINISTRATION:70% 

Primary responsibility for the following duties 

Oversee the management of financial policies, and responsible for adherence to procedures and guidelines.  Monitors compliance with internal and external control principles.  Reviews policy and procedures for possible modifications as warranted and write Board reports as needed.  May assume the duties of Controller in their absence.

May, supervise and analyze general ledger accounts.

Coordinate processing of PHA assessments and sales tax refunds.

Coordinate all Accounts Payable (A/P) activities.

Miscellaneous Accounts Receivable (A/R)

Responsible for preparing monthly bank reconciliations.

Responsible for performing various accounting activities related to the general ledger including the preparation of reconciliation’s financial analysis, encumbrance reports, journal voucher and payment approvals.

Conducts research on special projects and presents results to include:  assessing the potential impact of the project on the agency; collaborating to establish deadlines for accomplishing project objectives; and determining what additional internal/external support is required to complete project.

Assist the Agency in achieving maximum possible score under the Public Housing Assessment System (PHAS) indicators.

Drive for insurance site visits and petty cash audits.

11. Must abide by all Board approved policies, policies prohibiting discrimination and harassment, executive communications, administrative procedures, and safety procedures established by PHA.
12. Performs other duties of similar nature or level
  

 .
  

                  
 
 
 
        OR
 

Manage accounting controls for all transactions affecting tenant accounts. Determine the corrective action necessary to resolve any issue(s).

Interpret and enforce lease provisions regarding payment of rent and other applicable charges to include: initiating lease termination proceedings for nonpayment of rent; filing unlawful detainers; representing the Agency in court when seeking evictions; and following-up on evictions to assist with pending accounts receivable.

Solve problems and recommend changes to improve the rent collection process.

Provide monthly rent statements to all PHA residents.

Process Management Terminations.

Manage payroll activities, including auditing bi-weekly data.

Issue CRP’s in compliance with Minnesota Law.

8. Must abide by all Board approved policies, policies prohibiting discrimination and harassment, executive communications, administrative procedures, and safety procedures established by PHA.
9. Performs other duties of similar nature or level
   

   

 
 
                       
 
 
 
 
                                   OR
 

Oversee the management of financial policies, and responsible for adherence to procedures and guidelines.  Monitors compliance with internal and external control principles.  Reviews policy and procedures for possible modifications as warranted and write Board reports as needed.  May assume the duties of Controller in their absence.

Conducts research on special projects

  2. Responsible for performing various accounting activities related to the general ledger including the preparation of reconciliation’s financial analysis, encumbrance reports, journal voucher and payment approvals.
3.Conducts research on special projects
and presents results to include:  assessing the potential impact of the project on the agency; collaborating to establish deadlines for accomplishing project objectives; and determining what additional internal/external support is required to complete project.

Assist the Agency in achieving maximum possible score under the Public Housing Assessment System (PHAS) indicators.

5. Manage agency’s self-insurance (deductible)    portions of its risk management program, as well as any agency claims.
6.   Manage Agency’s cash flow.
7.  Perform Audit functions within the Agency.
8.  Coordinate with other Agency staff to accomplish goals and objectives that require financial considerations or expertise; make financial decisions resulting in recommendations on policies and initiatives affecting Agency business, payroll/human resource information system, etc.
9. As a member of the Safety Committee, recommends and coordinated safety responses to Agency and Department needs.
10. Must abide by all Board approved policies, policies prohibiting discrimination and harassment, executive communications, administrative procedures, and safety procedures established by PHA.
11. Performs other duties of similar nature or level
   

 
   



 

Qualifications

Required Qualifications
  Education:   Bachelor’s degree in Accounting, Public Administration, Business Administration or related degree
Experience: Three years of relevant experience at the B Band level or above such as accounting, auditing, budgeting, financial analysis, insurance or related experience.  Additional relevant experience can substitute for education on a year-for-year basis.

Preferred Qualifications
 Education:   Relevant graduate degree
 Experience:  Four years or more of relevant experience.  Demonstrated experience working with ethnically, culturally and economically diverse   populations.
 Supervisory:  Some supervisory or lead worker experience

Knowledge, Skills and Licensing

Knowledge (position requirements at entry):
Knowledge of:

Knowledge of Generally Accepted Accounting Principles (GAAP) and auditing practices;

Accounting, budgeting, and financial management theories and principles;

State and federal financial reporting requirements and regulations;

Supervisory principles including interviewing, training and performance management techniques.

Supervisory principles including interviewing, training and performance management techniques;

Basic accounting and budgeting techniques;

Customer service techniques;

Payroll practices and procedures;

Familiarity with financial transactions and reporting requirements of government organizations.

 Skills (position requirements at entry):
Skill in:

Preparing clear and concise memos;

Giving presentations;

Interpreting federal and state accounting policies and procedures;

Coordinating, supervising and evaluating the work of others;

Using computers and related software applications;

Analyzing, and interpreting financial statements and reports;

Projecting and forecasting financial performance; performing long-term and strategic financial planning;

Making recommendations based upon financial data and information;

Prioritizing and handling multiple projects;

Maintaining accurate files and records;

Interfacing with Department heads, managers and regulatory officials;

Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the public, etc. sufficient to exchange or convey information and to receive work direction.

To Apply: 

https://www.governmentjobs.com/careers/stpha/jobs/3565817/assistant-controller-c51?pagetype=jobOpportunitiesJobs

Date Posted: 
Monday, May 23, 2022
Posting Expiration Date: 
Friday, July 22, 2022

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