COMMUNITY ENHANCEMENT CORPORATION
Request for Proposals for Permanent Supportive Housing Supply and Demand in Oklahoma City
Issue Date: September 13th, 2021
Closing Deadline: 5:00 pm, October 20th, 2021
All requests must be received by closing date and time to be considered for review. Submit requests for proposals to the following:
Community Enhancement Corporation
1700 Northeast Fourth Street
Oklahoma City, OK 73117
Attn: Laura Gregory, Resident Services Manager
The Community Enhancement Corporation (CEC), is soliciting this Request for Proposals (RFP) to assist with evaluation of current permanent supportive housing inventory in Oklahoma City as well as determining needed housing inventory over the next 10 years for individuals and families experiencing homelessness.
The CEC is a non-profit, 501(c) (3) instrumentality of the Oklahoma City Housing Authority (OCHA) pursuant to Oklahoma State Statutes and develops and administers Federal housing programs for low income families. Currently, CEC owns and operates 528 homes offering specialized housing to a diverse group of community residents. CEC understands the need for affordable housing and is interested in expanding housing opportunities. This requested study is desired to assist CEC in focusing its efforts.
Homelessness is a complex subject and there are no right or wrong answers to solving homelessness. CEC is fortunate enough to be a part of a functioning Continuum of Care by working collaboratively with over 40 partner organizations working toward the goal of reaching functional zero for Veterans and individuals experiencing chronic homelessness. Community Solutions defines Veteran functional zero as “fewer Veterans experiencing homelessness than can be routinely housed in a month, with a minimum threshold of 3”. Chronic functional zero is defined by “when the number of people experiencing chronic homelessness is zero, or if not zero, than either 3 or .1% of the total number of individuals reported in the most recent point-in-time count, whichever is greater”. For all target populations a common goal is to connect individuals / families to services which result in housing in 30 days or less.
- RFP Issuance - 9/13/2021
- RFP Closure - 10/20/2021
- Commencement of review by evaluation committee - 10/29/2021
- Announcement of selected agency - 11/1/2021
- Completion of signed Contract and SOW - 11/8/2021
- Begin contract/services - 11/8/2021
- Draft Report Due for comment - 12/22/2021
- Final Report Due - 1/3/2022
- Last Day to complete formal presentation - 1/31/2022
Funding for this contract shall come from The CEC. At this time, there is no set award ceiling; therefore, it is up to the submission to clearly state services and associated costs.
Chronically homeless – An individual or head of household with a disabling condition who:
- have been living in a place not meant for human habitation, in an emergency shelter, or in a safe haven for the last 12 months continuously; or
- on at least four occasions in the last three years where those occasions cumulatively total at least 12 months.
Fleeing / Attempting to Flee Domestic Violence – Any individual or family who:
- is fleeing, or is attempting to flee, domestic violence;
- has no other residence; and
- lacks the resources or support networks to obtain other permanent housing.
Literally Homeless – Individuals or family who lacks a fixed, regular, and adequate nighttime residence, meaning:
- has a primary nighttime residence that is a public or private place not meant for human habitation;
- is living in a publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, or by federal, state and local government programs); or
- is exiting an institution where (s)he has resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution.
Permanent Supportive Housing – Permanent Housing with indefinite leasing or rental assistance paired with supportive services to assist homeless persons with a disability or families with an adult or child member with a disability achieve housing stability.
Rapid Re-Housing – Emphasizes housing search and relocation services and short- and medium-term rental assistance to move homeless persons and families (with or without a disability) as rapidly as possible into permanent housing.
Transitional Housing – Transitional Housing is designed to provide homeless individuals and families with interim stability and support to successfully move to and maintain permanent housing no longer than 24 months.
FINAL SCOPE OF WORK TO BE PROVIDED
The purpose of this proposal is to assist with an evaluation of current housing inventory in Oklahoma City as well as determining needed housing inventory over the next 10 years for individuals and families experiencing homelessness. The tasks below outline highlights needed to provide guidance to CEC in planning the development or redevelopment of housing stock for individuals and families experiencing homelessness within the City of Oklahoma City limits.
Task 1 - Comprehensive Housing Inventory – This task entails development of an existing current housing analysis of homes in Oklahoma City considered affordable, which means rent reasonable enough to qualify for United States Department of Housing and Urban Development (HUD) housing subsidy programs.
The comprehensive housing inventory should include items such as:
- Inventory of existing housing including but not limited to location, types of housing, housing size and bedroom composition, housing ownership, distance to services, distance to educational institutions, transportation opportunities, and other pertinent information not listed.
- Inventory of existing permanent supportive housing, transitional housing, and rapid re-housing locations, types of housing, size, bedroom composition, etc.
Task 2 - Comprehensive Analysis of Individuals and Families Currently Experiencing Homelessness - Currently City of Oklahoma City operates an active Continuum of Care Program with service providers across the Oklahoma City area. Service providers include city, state, and federal government agencies, nonprofit organizations, Community Mental Health Centers, religious entities, private funding foundations, etc. Continuum of Care Program operates an active byname list, coordinated entry system, and Homeless Management Information System (HMIS). Data for Oklahoma City heavily relies on HMIS data entry and yearly Point in Time Counts.
- Identify and analyze current homeless trends in Oklahoma City using current available information. The final report should include a much deeper dive using existing data that must go beyond using HMIS reports and Point in Time Counts.
- Demonstrate homeless trends for the following identified populations. This is not an all-inclusive list and additional identified populations must be included in the final report. Each target population listed should follow a common acceptable definition and should be defined in the completed proposal and final report, unless otherwise noted.
- Chronic – see definition above
- Non chronic – see literally homeless definition above
- Veterans – A person who served in the active military, naval, or air service and who was discharged or released under conditions other than dishonorable.
- Individuals with Mental Health Barriers
- Domestic Violence - see definition for Fleeing / Attempting to Flee Domestic Violence
- Sober Living – Individuals in need of housing with a supportive environment after exiting an addiction rehabilitation or intensive outpatient treatment
- Youth – Youths aged 17 and younger experiencing homelessness
- Transitional Age Youth – Youths aged 18 to 24 experiencing homelessness
- Justice Involved – Individuals having involvement with the criminal justice system
- Foster Youth – Youth aged 18 and older aging out of the foster care system in Oklahoma.
- Multigenerational Households – Household including at least three generations of family members.
- Households with ineligible citizens – A noncitizen is neither a citizen nor a national of the United States. At least one person in the household must be a citizen.
Task 3 - Recommended Strategies – Task 3 builds upon work and analysis identified in Task 1 and 2. Task 3 entails developing a trajectory to determine housing needs over the next 10 years marking milestones at year one, year three, year five, year eight, and year 10.
- Identify housing types in relation to the sub groups broken down by types of housing, size, bedroom composition, etc.
- Identify number of housing units needed for permanent supportive housing, transition housing, and rapid re-hosing by each milestone along with the intended target population.
- Justification of housing types (size, bedroom composition, etc.) broken down by target populations listed in Task 2.
- Inventory of locations for housing opportunities for either redevelopment or development. Include the various types of housing and identification of barriers that may be preventing development of new affordable housing in provided locations.
Task 4 - Deliverables – This task entails what is expected when the project is completed. Below is a non-inclusive list of requested information.
- Formal presentation of study for interested stakeholders with question and answer session
- Evaluation report should include at a minimum of the following:
- Background and overview
- Methodology of study
- Comprehensive housing inventory (Task 1)
- Inventory of existing permanent supportive housing, transitional housing, and rapid re-housing (Task 1)
- Comprehensive analysis of individuals and families experiencing homelessness (Task 2)
- Demonstrate trends for identified populations listed in Task 2 (Task 2)
- Recommended strategies with a least the aforementioned points in Task 3 (Task 3)
- Conclusion of study
Requested information must be labeled and organized in order as listed below. All requested information must be complete in all aspects. Narratives must be typed, double spaced, pages numbered, and sections clearly labeled. Agencies responding to this RFP must submit the following information in their proposals:
- Cover letter introducing the organization. Must include Executive Director/CEO/President name, person responsible for proposal, and contact information for person responsible for proposal.
- Executive Summary/Narrative must include the following explanations. (75 points total)
- Introduce project members, qualifying credentials, and assigned roles in this study.
- Past performance in completing housing inventory assessments or similar projects. (25 points)
- Past performance in completing comprehensive studies for identified populations (25 points)
- Describe methodology used previously in conducting housing inventory assessments. Include the methodology anticipated to use in this specific study. Be specific how this ties to the trends of homelessness for groups listed in Oklahoma City and / or surrounding areas. (30 points)
- Proposals should provide a detailed budget by staff and hours, and total budget / cost will be a consideration in CEC’s selection process. (20 points)
- Demonstrate project tasks and completion by providing a detailed timeline.
In the interest of fairness to all applicants, CEC will treat proposals received after the deadline as ineligible and will not be scored. Only proposals meeting all requirements and including all documentation as described above will be given consideration. CEC will base contract award upon the following selection criteria:
- Executive Summary/Narrative (80 Points)
- Program Budget (20 points)
TOTAL 100 points
Interested agencies must submit one (1) original copy of the proposal in accordance with the requirements of this RFP. Proposal submission should be clearly marked as “Permanent Supportive Housing Supply and Demand in Oklahoma City”.
Questions and submission related to the RFP should be directed to:
Laura Gregory, Resident Services Manager
CEC reserves the right to cancel this RFP, or to reject, in whole or in part, any and all proposals received in response to this RFP, upon its determination that such cancellation or rejection is in the best interest of the CEC. The CEC further reserves the right to waive any minor informality, or the failure of any respondent to comply therewith, if it is in the public interest to do so.
Proposals and material contained therein shall become the property of CEC upon submittal. Regardless of outcome, the CEC will pay no compensation to any respondent for any costs related to the preparation or submittal of their proposal or in negotiating towards a contract.
CEC will reject the Proposal of any firm who is debarred by the U.S. Department of Housing and Urban Development (HUD) from providing services to PHAs, and reserves the right to reject the proposal of any respondent who has previously failed to perform any contract properly for the CEC or parent company, the Oklahoma City Housing Authority.
Laura Gregory, Resident Services Manager