Washington County Department of Housing Services is looking for a new and critical teammember to join our growing team tasked to implement the voter approved Supportive HousingServices (SHS) measure for Washington County. This team will work collaboratively acrossdepartments, public agencies, and community-based organizations to create more the 1,600supportive housing placements for people with complex disabilities experiencing prolongedhomelessness. The goal of the Program will be to achieve functional zero chronic homelessnessso that people who are at risk can be immediately supported with the housing services they need.Over the next year, the SHS team in Washington County will be establishing new programs,policies, procedures and partnerships to ensure equitable delivery of services and programoutcomes. Join this dynamic workplace, be a part of the team working on some of the mostpressing issues of our time, and contribute to the health and well-being of your community as the Homeless Management Information System (HMIS) Program Specialist working to ensuredata quality by training and supporting our partnering service provider agencies.
The HMIS Program Specialist will be an integral member of the Supportive Housing Services(SHS) team. This role will work closely with our data management team and a multi-disciplinaryteam to ensure data quality of our HMIS data management system. In this role, you will assist indeveloping procedures; training and supporting users; and monitoring data quality control toensure a sound system of data management that supports the development, efficacy, and overall outcomes of the program. Responsibilities will include preparing and executing HMIS Agency Agreements for partner organizations; developing and conducting training for HMIS Users; maintaining privacy and security compliance of HMIS Users; maintaining necessary user record keeping including HMIS license tracking and invoicing; and writing SHS Program work flow documentation for user guides and manuals. Additionally, you will analyze and clarify report requirements and maintain internal controls and reference materials to promote data quality and timeliness standards in alignment with various reporting requirements.
The ideal candidate will have a strong understanding of policies and procedures that advance equity and inclusion in data management systems, ideally the Homeless Management Information System (HMIS) used by Continuum of Care entities, or other data management systems that track programmatic inputs and outcomes to better serve the community. We are also looking for a candidate who thrives in developing and managing program procedures, evaluation, and
monitoring with the ability to interpret regulations and policies for program application. Additionally, a candidate who enjoys data quality management and building relationships with colleagues and partner organizations to ensure compliance with monitoring requirements is highly preferred.
To learn more about the Department of Housing Services, please follow: www.co.washington.or.us/housing.
Washington County values a culture of equity, diverse perspectives, and life experiences. Our organization embraces innovation, collaboration and work-life harmony. We offer job stability, a comprehensive benefits package, and an opportunity to serve and support our diverse community. We are an equal opportunity employer with a commitment to diversity and an inclusive workforce. Women, minorities, veterans, and people with disabilities are encouraged to apply.
ESSENTIAL JOB DUTIES:
Duties may include:
1. Coordinates and assists in the planning, evaluation, and oversight of a department program(s) or project(s) to ensure compliance with statute guidelines; develops and implements work plans and schedules to accomplish program goals; allocates staff, volunteers, and other program resources to assigned program or project; and oversees work assignments and leads the work of assigned interns, program volunteers, and support staff.
2. Monitors program statistics and data; recommends changes for improvements in program services; analyzes and recommends solutions to unusual technical, procedural, and resource problems; and analyzes available resources and program needs to enhance program performance or service delivery.
3. Coordinates the activities of the program(s) or project(s) with other programs within assigned department and with community partners and/or government agencies; develops professional contacts and attends professional meetings and trainings; and makes referrals to other programs/agencies where appropriate.
4. Compiles, enters, and analyzes program data in order to prepare regular and special reports; prepares technical worksheets, tables, and computations; and establishes, administers, and maintains program databases.
5. Assists in creating a positive and supportive work environment; enforces a safe workplace; establishes a culture of teamwork and communication; creates a workplace that promotes the organizational values of workplace diversity, equity, and inclusion; and actively promotes an environment respectful of living and working in a multicultural society.
6. Assists in preparing, updating, and monitoring budgets and grant proposals; monitors program expenditures and compliance; assists in contract administration; monitors performance of contractors and vendors to ensure contract compliance; exercises cost controls; processes bills, statements, and vouchers; and maintains records.
7. Conducts public relations and outreach activities; creates flyers, brochures, newsletter articles, press releases and correspondence; develops training materials and forms; delivers public presentations and educational workshops; provides program information to the public, community groups and agencies; and recruits volunteers and donations.
8. Assists in organizing various community engagement events and activities throughout the year; and assists in the coordination of various community forums, public hearings, and outreach events.
9. Acts as subject matter expert to assist staff with other programs/agencies and may provide consultation and technical assistance and/or training to program and agencies within assigned specialty area(s).
10. Provides staff support to advisory committees and coordinates public hearings as necessary.
11. Acts as liaison between the department, local agencies, state agencies, service providers, and the public.
EDUCATION AND EXPERIENCE:
The minimum qualifications for this position are:
- An Associate's Degree in a social service, business administration, or related field; AND one (1) year of work experience in program administration, development, evaluation, or coordination, and /or contract administration; OR
- Three (3) years of work experience in program administration, development, evaluation, and/or contract administration.
HMIS Program Specialist is a working title which is classified as a Program Specialist. Washington County organizes its positions into classifications. Classification descriptions are typically written broadly. To review this classification, pease use this link: https://www.governmentjobs.com/careers/cowashingtonor/classspecs/105072?keywords=program%20specialist&pagetype=classSpecifications
Please be clear and specific in the applicable sections of the employment application about how your background is relevant. This information must also be consistent with your supplemental question responses. Please note: Answers to the supplemental questions are typically evaluated separately from your application.
Washington County is committed to using a Merit Based System in which recruiting, selecting, and
advancing employees is based on their relative knowledge, skills, and abilities.
1. An evaluation of training and experience of submitted application packets will be performed by Human Resources. Review of applications will occur the week of June 7, 2021.
2. A Subject Matter Expert (SME) Panel will perform an in-depth evaluation of experience and training taken from your employment application materials to include responses to supplemental questionnaire. This process will begin after June 14, 2021 and may take about two weeks.
3. Our goal is to schedule oral panel interviews with candidates that successfully passed the SME evaluation step, as soon as feasibly possible.
Please note: Candidates that are successful in the evaluation process may have their applications referred for additional vacancies in the same classification, or job family.
Veterans' Preference: If you are a Veteran and would like to be considered for a Veterans' Preference for this recruitment, please review instructions using this link: https://www.co.washington.or.us/Support_Services/HR/Employment/upload/Veterans-Preference-Documentation-07-30-2019.pdf
Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email at: email@example.com at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.
Status of Your Application:
You will be advised by e-mail of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" of e-mail notification from notices in NEOGOV it will impact our ability to communicate with you about job postings.
Questions (?) Regarding This Recruitment
Yeji Seo, Talent Acquisition Business Partner
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