The primary purpose of this position is to direct all financial activities of the Agency, including internal/external financial reporting, fixed assets, inventory, budgeting, and forecasting. The incumbent also provides administrative leadership in information technology, procurement, risk management, and fleet management.
All activities must support the Housing Authority of Baltimore City (“HABC” or “Authority”) mission, strategic goals, and objectives.
Essential Duties and Responsibilities - The position duties and responsibilities listed below describe the general nature and scope of work. Other responsibilities, duties and skills may be required and assigned, as needed:
- Directs the work of the fiscal department staff, including assigning, planning, and reviewing work; evaluating work performance and completing performance evaluations; coordinating activities; maintaining standards; allocating personnel; selecting new employees; training; acting on employee problems; and recommending and implementing discipline.
- Maintains a system of accounts, records and reports, including cash flow requirements and analyses that reflect the financial status of properties the Authority owns, operates, and manages.
- Recommends changes to HABC’s financial policies and procedures as needed.
- Develops and maintains fiscal policies and procedures and assists in the development of Authority policies and procedures. Implements federal, state, and local directives and statutes and other Authority programs.
- Assists in directing the development of Authority policies and procedures. Implements federal, state, and local directives and statutes and other Authority programs.
- Establishes and maintains internal controls to appropriately safeguard the Authority's funds.
- Directs the day-to-day accounting processes for the Authority, including the timely and accurate processing of accounts payables, accounts receivables, and payroll.
- Directs and coordinates the annual and budget revision process.
- Approves release of approved payments and controls expenditures within the agency’s approved divisional budgets.
- Coordinates with SVP, Budgets and Grants and Budgets Administration to develop budget variance analyses and identify budget funding gap.
- Directs the preparation of a wide variety of financial statements and reports.
- Conducts studies and prepares reports on Agency operations, including capital outlay projects. Analyzes reports on the status of the budget accounts and requirements.
- Analyzes cash flow, cost controls, and expenses and analyzes financial statements to pinpoint potential weak areas and opportunities. Regularly briefs the CFO on financial developments.
- Partners with the CFO to implement short and long-range departmental goals, objectives, policies and operating procedures that support the Agency’s mission.
- Directs the closing of the Authority's general ledgers, year-end financial statements, and analysis of operations.
- Directs compliance and financial reviews and audits. Serves as primary contact with auditors by providing required information, coordinating documentation needed from other staff, reviewing draft and final audited financial statements and reports, and transmitting reports to all authoritative agencies.
- Ensures HUD performance standards and reporting requirements are maintained or improved to high performance levels.
- Conducts review, analysis, and transmittal of PHAS information throughout the year and at the end of the fiscal year.
- Coordinates and prepares required financial and program information for other departments.
- Serves as a liaison between the Authority and banking institutions.
- Manages Authority cash flow, including funds of privately-managed sites and non-profits administered by the Authority. Recommends allocation of available funds through the annual budgetary process and manages Authority funds in accordance with HUD guidelines and CFO authorizations.
- Administers funds within the context of approved budgets, and makes adjustments as available within the context of the individual funding sources.
- Works with employees to correct deficiencies; plans and direct department’s work plan; meets with staff to identify and resolve problems; assigns projects and programmatic areas of responsibility; reviews and evaluates work methods and procedures; and ensures compliance with applicable federal, state, and local laws, codes, and regulations.
- Performs other duties as assigned.
Behavioral Competencies - This position requires the incumbent to exhibit the following behavioral skills:
Strategic Capability and Leadership: Provides mission, sets direction, and inspires others to deliver on the organizational mandate. Decisions are based on ethical and social responsible principles.
Program and Project Management: Plans, manages, and evaluates specific activities in order to deliver the desired outputs.
People Management and Empowerment: Directs the activities and development of team, while respecting their individuality and the benefit of diverse ideas and approaches.
Problem Solving and Analysis: Systematically identifies, analyzes and resolves existing and anticipated problems in order to reach optimum solutions in a timely manner.
Education and/or Experience - Bachelor's Degree in business administration, finance, accounting, or related field(s) and a minimum of 10 years of progressively responsible finance experience, including a minimum of 5 years in a management role. Master of Business Administration (MBA) and/or CPA designation preferred. An equivalent combination of education, training, and experience may be considered.
Must possess a valid state of Maryland driver’s license and be insurable under the Authority’s plan. Must be eligible for coverage under the Authority’s fidelity bond. Must not engage in private real estate business. Must be available to work some evenings and weekends when necessary.
Technical Skills - To perform this job successfully, the employee should have strong computer skills (MS Word, Excel, and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.