Reporting to the Assistant Director of Property Management, this position supervises 4 staff members with indirect supervision of 16 staff who provide property management, administrative services, and maintenance for the portfolio.
The Portfolio Manager is a part of the Property and Asset Management Department. Position is responsible for the general management and oversight of all properties assigned to the portfolio. Incumbent will provide management, direction, and leadership to direct reports and ensure that the property is maintained and operated with the SHRA objectives and HUD regulatory requirements. Tracking project financials and schedules are required to report status regularly. The housing portfolio is approximately 1689 total housing units with a combination of HUD Section 8, Low Income Housing Tax Credit.
SUPERVISION RECEIVED AND SUPPORT/GUIDANCE EXERCISED
Receives direct supervision from the Assistant Director of Housing
Provides technical and directional guidance and training to other staff
Portfolio Managers share responsibilities for implementing Agency-wide objectives and directives through programs and practices which reflect the Vision Statement and the SHRA in-house cultural objectives. Portfolio Managers are responsible for supporting a “one agency” perspective while acting as advocates for their work units. Portfolio Managers support the Executive Team as they:
Implement organization-wide goals and cross-department projects and objectives.
Offers input and feedback to long range, strategic and budget planning processes.
Maintains both a department and an organization-wide perspective when considering information, issues and challenges.
Model the Agency’s service orientation with all public, elected or funding agency representatives.
Conduct business through cross-department participation and review, two-way communication and accountability.
Model supervisory strategies and approaches that demonstrate the Agency Cultural Objectives in all aspects of staff communication and supervision, when supervising directly or when coaching a staff member to whom you have delegated supervisory responsibility. Supervisory duties include the responsibility to:
Provide new employee orientation and training.
Ensure that assigned staff has appropriate equipment and knowledge of procedures for implementing the work objectives.
Monitor and maintain the level of productivity in the unit or department.
Assure quality of service to the internal and/or external customer base.
Establish performance objectives and provide ongoing feedback
Preparing and monitoring annual documentation and requests to HUD for contract renewals and rent increases, including utility allowance analyses; capital needs and replacement reserve analyses; HUD budget forms and required tenant notifications.
Reviewing property budgets, income statements, and variance reports, as well as, leases/rent roll analyses and other applicable information for portfolio and asset management review.
Manage reporting and compliance related to HUD regulation with regards to subsidized housing occupancy, management, re-certification, EIV, MOR, and REAC inspections.
Management of annual budgets and capital plans for portfolio. Oversee the maintenance of SHRA facilities.
Education & Experience:
Any combination of experience and education that would be likely to provide the required knowledge and abilities could be qualifying, as determined by the Agency. A typical way to obtain the knowledge and abilities would be:
At least 4 years related experience in property management or related environment. A minimum of 1 year of experience supervising staff in a housing environment. Previous experience with the US Department of Housing and Urban Development (HUD) programs preferred.
BA in Business, Finance, Accounting, or related subject
Licenses and Certificates:
Housing and Urban Development approved Certificate in Public Housing Management.
Must possess and maintain an applicable California Driver License and a driving record acceptable to the Agency’s insurance carrier.
A valid Broker’s License may be required.
For a complete job announcement and/or to apply online, click on the following link: