Responsible for the management of the General Ledger which includes Section 8 accounting, accounts payable, cash management, payroll, and general ledger accounting and reporting. Reports to the Vice President of Fiscal & Business Operations.
PRINCIPAL DUTIES AND RESPONSIBILITIES
Work closely with the Senior Budget & Financial Analyst, Senior Property & Tax Credit Financial Analyst and the Section 8 Accounting Supervisor.
Assume an active role in setting goals and vision for the Finance Department.
Formulate and recommend policies and procedures that will enhance the efficiency and effectiveness of workflows in the Finance Department and work with other operational departments to do the same (without compromising internal control standards).
Oversee the maintenance and integrity of the accounting and financial reporting systems; recommend modifications to existing Houston Housing Authority procedures for refinement of internal control.
Ensure proper GAAP/GASB, and other regulatory treatment for recording and financial reporting purposes.
Oversee monthly financial statement preparation including general ledger and sub-ledger analyses and trial balance reconciliations.
Assist with the annual audit process.
Respond to on-going changes mandated by HUD which affect the financial and accounting systems and processes.
Respond to changing, complex, and dynamic changes in business processes as it relates to the accounting system and financial reporting.
Oversee preparation of reports required by other regulatory agencies including the Voucher Management System (VMS) monthly reports.
Participate in hiring, training and promoting subordinate employees; assign, direct and review their work.
May be required to perform other related duties as required and/or assigned.
KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of generally accepted accounting principles.
Knowledge of budget development and management principles.
Knowledge of the principles and practices of government financing.
Knowledge of job related financial accounting software.
Skill in the analysis of problems and the development and implementation of solutions.
Skill in interpreting and applying federal, state, and local policies, laws, and regulations.
Skill in the preparation of clear and precise administrative and financial reports.
Skill in preparing and administering large complex budgets.
Skill in oral and written communication.
Skill in supervising employees.
Skill in developing and modifying complex models.
Ability to function in an environment of multiple and possibly shifting priorities.
Ability to interface with all levels of employees at the Houston Housing Authority.
Ability to demonstrate judgment, tact and diplomacy in dealing with internal and external stakeholders.
Ability to take the initiative is extremely valuable.
Possess demonstrated leadership performance in positions of increasing responsibility.
Possess independent decision-making and judgment skills.
Possess analytical skills and the ability to perform complex financial and statistical analysis.
Possess organizational skills to ensure that time schedules are met.
COMPLEXITY / SCOPE OF WORK
The employee performs a wide variety of related tasks ranging from routine and repetitive to relatively complex. The course of action is determined by established procedure, the Vice President of Fiscal & Business Operations, or the employee.
Tasks may have to be coordinated, integrated and/or prioritized.
Decisions regarding unusual circumstances are made by the employee with the advisement of the Vice President of Fiscal & Business Operations.
A significant amount of decisions are presented that require independent judgment and initiative.
The employee must have the communication skills and emotional maturity to clarify and provide information; coordinate, advise, influence, justify, defend, negotiate or resolve matters of priority within the Finance Department and across departmental boundaries.
The Senior Accounting Supervisor – General Ledger & Section 8 refers to HUD regulations, contractual requirements of capital institutions and other third parties, generally accepted accounting principles, federal, state and local laws, and Houston Housing Authority policies and procedures in performing work.
These resources cover most job-related situations, although the employee is occasionally required to use independent judgment in making decisions. If resources and training do not cover a situation, the employee shall consult with the supervisor or make a decision based on the circumstances.
Guidelines include Governmental Accounting Standards Board policies and procedures, relevant federal and state regulations, and grant fund accounting requirements. These guidelines require judgment, selection and interpretation in application.
The employee receives direction and guidance from the Vice President of Fiscal & Business Operations.
The Senior Accounting Supervisor – General Ledger & Section 8 determines the courses of action, deadlines and priorities, taking into account the priorities and expectations of the Vice President of Fiscal & Business Operations, Houston Housing Authority and HUD policies and procedures.
Routine duties are initiated by the employee without supervisory direction.
Instructions to the employee may be general or specific in nature.
Problems or situations not covered by instructions are usually referred to the Vice President of Fiscal & Business Operations for resolution.
The employee’s work is reviewed occasionally for accuracy, completion and compliance with policies and procedures.
The employee supervises the necessary accounting department employees including the accountant(s) and the purchasing employees, and any other employee that may be added in the future.
The employee has regular contact with executive employees, other Houston Housing Authority employees, board members, and residents.
Intermittently, the employee has contact with regulatory agency personnel and personnel from other Authorities, state and local agencies, contractors and business firms. The purpose of these contacts is to facilitate communications between executive staff members and other employees and persons outside the Houston Housing Authority.
PHYSICAL DEMANDS / WORK ENVIRONMENT
Level of manual dexterity sufficient to allow for operation of a computer keyboard, computer mouse, telephone, facsimile machine, calculator, etc.
Ability to move, handle, or lift small objects around desk area, e.g. files, computer printouts, reports, calculator, pencils, legal pads, etc.
Work is principally sedentary, at a desk, but may involve some physical exertion, such as kneeling, crouching, or lifting to obtain files, records, supplies and materials
Graduate from an accredited four-year college or university with major course work in accounting, or related field required.
Four (4) years of experience in HUD accounting or eight (8) years of related work experience.
CPA and/or MBA preferred.
Any equivalent combination of education, training, and experience which in the sole determination of the Houston Housing Authority, constitutes the required knowledge and abilities.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.