Official Title: Fiscal Officer VI
Functional Title: Fiscal Director
Primary Location: United States-Massachusetts-Boston-100 Cambridge Street
Agency: Department of Housing & Community Development
Job Posting: Jun 5, 2018, 3:39:38 PM
Number of Openings: 1
Salary: $41,017.08 - $90,000.00 Yearly
Bargaining Unit: M99-Managers (EXE)
Reporting to the Budget Director, the Fiscal Director is responsible for the financial management of approximately $193 million in federal, state and bond funds administered by the Department of Housing and Community Development’s (DHCD’s) Division of Community Services Unit. DCS provides funding and grant management oversight to local governments and non-profits through federal “pass-through” programs awarded to the Commonwealth from the U.S. Department of Energy (DOE), U.S. Department of Health and Human Services (HHS), and the U.S. Department of Housing and Urban Development (HUD).
The Fiscal Director manages fiscal operations for the Division of Community Services which include:
· Coordinating fiscal operations of DCS which includes budgeting, accounting, forecasting, federal program compliance monitoring and overseeing technical assistance to grantees/subgrantees.
· Providing leadership to staff of 5 performing compliance monitoring activities and providing technical assistance to grantees/subgrantees;
· Coordinating and overseeing financial reporting required by the federal funding agencies through their IT systems; and
· Providing direction of software development needs for the Information technology grant management systems utilized by the Division, including HUD’s Integrated Disbursement & Information System (IDIS) and Disaster Recovery Grant Reporting System (DRGR) Systems.
The ideal candidate is familiar with federal and state accounting and budgeting, grants management, Massachusetts finance law, and audit practices. He/she is able to form collaborative/working partnerships with outside organizations while ensuring accountability and compliance to certain standards. The incumbent is able to effectively train, supervise, and motivate staff. He/she has strong organizational skills, outstanding analytical skills, and excellent time management. He/she is able to communicate effectively and has demonstrated proficiency using Massachusetts Management Accounting and Reporting System (MMARS) and the Commonwealth Information Warehouse (CIW). The ideal candidate has strong computer skills and proficiency using Microsoft Word, Excel, Access, PowerPoint and experience in systems design.
DUTIES AND RESPONSIBILITIES (these duties are a general summary and not all inclusive):
1. Direct and oversee all Division-related Federal, State and Bond accounts. Majority of funding is from federal DOE, HHS and HUD. Delegate Massachusetts Management Accounting and Reporting System (MMARS) related tasks in accordance with DCS’ Financial and Compliance Unit (FCU) staff structure.
Communicate on a regular basis with the DCS program managers/staff and DHCD’s Office for Administration and Finance (OAF) staff on all policies and procedures.
Work with unit managers on development of administrative budgets and/or amendments submitted as a part of the federal application/award from DOE, HHS, and HUD programs.
2. Supervise staff and prioritize and delegate staff assignments in accordance with duties defined in their job descriptions (Form 30s). Provide adequate training and technical assistance to staff and communicate priorities as needed.
Provide direct staff with feedback and evaluation of job performance through the Employee Performance Review System (EPRS).
3. IT Data Management - Provide direction and oversee internal and external IT grants management system(s) software utilized to manage the federal programs.
Provide training and direction to staff on federal financial data management (external) systems. Act as project manager to the (internal) Community Development Block Grant (CDBG)/Grants Management System (GMS) (CDBG/GMS) and the Clean Air CAA’s eGovt system on issues related to federal financial compliance, reporting and electronic payment requests.
Work with software developers and program managers on priorities for enhancements/upgrades (internal systems).
4. Oversee risk management and monitoring plans for the Division’s Federal programs. Work with program managers to ensure on-site field monitoring is coordinated with fiscal and program staff. Ensure that the Fiscal staff works with the program staff to ensure accuracy and consistency in preparing and monitoring reports and tracking and resolving sub-recipient compliance issues.
5. Prepare spending plans, division payroll distribution reports reflective of the program staffing structure within each program unit and senior management, and all other MMARS-related issues. Work with DHCD CFO and the DHCD Internal Controls Officer in providing documentation such as the Division’s Internal Control Guidance for its Federal programs and documentation requested by the audit firm conducting the annual A133 Audit.
1. The position requires strong quantitative and analytical skills as well as knowledge of federal and state contracting, financial management, and audit regulations.
2. Knowledge of the State Massachusetts Management Accounting Reporting System (MMARS) system, the Commonwealth Information Warehouse (CIW) system, and the Commonwealth’s budget process.
3. Strong conceptual skills and experience in systems design.
4. Strong organizational skills, concise writing skills, and experience providing leadership and guidance to staff. Ability to set priorities among competing demands.
5. Knowledge of the Community Development and Community Services environment, legislation, program regulations, federal financial management regulations cross-cutting all federal programs, i.e. OMB Uniform Guidance and U.S. Treasury Cash Management Regulations.
6. Ability to work harmoniously with diverse groups of people with a wide range of skills and abilities.
The Department of Housing and Community Development (DHCD) is within the Housing and Economic Development Secretariat and its work touches the lives of all Massachusetts residents. DHCD's mission is to strengthen cities, towns and neighborhoods to enhance the quality of life of Massachusetts residents by providing leadership, professional assistance and financial resources to promote safe, decent, affordable housing opportunities, economic vitality of communities and sound municipal management.
Please upload cover letter and resume when applying for this position.
Salary placement is determined by years of experience and education directly related to the position and the Human Resources Division’s Recruiting Guidelines.
Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines. Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website.
A background check will be completed on the recommended candidate as required by the regulations set forth by the Human Resources Division prior to the candidate being hired.
MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.
II. A Bachelor’s degree in a related field may be substituted for two (2) years of the required (A) experience.
III. A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.
IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.
HOW TO APPLY
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An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Nancy DePaul - 617-573-1100